Gem City Market Community Room

1. Reservations

• All users must read and sign the Community Room Rental Agreement upon arrival.
• Reservations are required and must be made at least 24 hours in advance.
• Priority scheduling may be given to residents, member-owners, and community partners.
• Users must check in with a staff member upon arrival and check out immediately following the conclusion of their event.

2. Cancellations

• Cancellations must be made at least 24 hours in advance.

3. Permitted Uses

• The Community Room may be used for meetings, workshops, educational events, and social gatherings.
• For-profit activities, personal parties, or political campaigning are not permitted without prior written approval from the Director of Community Engagement.
• All events must align with the mission and values of Gem City Market.

4. Hours of Use

• The Community Room is available between 8:00am and 8:00pm.
• The room must be cleaned and vacated by the end of the reserved time.
• Do not exceed your scheduled reservation.

5. Capacity

• The maximum occupancy is 75 people.
• Exceeding capacity is a fire hazard and strictly prohibited.

6. Cleanliness & Sanitation

• Users are responsible for cleaning the space after use.
• A cleaning checklist will be provided at check-in and must be completed before departure.

7. Food & Beverages

• Light refreshments are permitted unless otherwise stated.
• Users must provide their own utensils, plates, napkins, and supplies.
• Do not use supplies that you did not bring or purchase.
• Alcoholic beverages must have proof of purchase.

8. Amenities

• Tables, chairs, and approved A/V equipment are provided.
• A complimentary coffee bar is available for use.
• Users must bring their own office supplies, cords, and materials.
• Any damages or equipment issues must be reported immediately.
• Misuse of amenities or equipment may result in fees and/or loss of future access.

9. Safety & Conduct

• The reserving individual must be present for the entire reservation and is responsible for all participants.
• Children must be supervised at all times.
• Loud music, disruptive behavior, or profane language is not permitted.
• No open flames, smoking, or vaping in the facility or within 25 feet of the building.
• All activity must remain within the reserved space during the reserved time.
• Unsafe practices may result in immediate termination of access.

10. Damages & Liability

• The reserving party is responsible for any damages caused during their use.
• Gem City Market is not liable for injury, loss, or damage to personal or business property.

11. Enforcement

• Violations of this agreement may result in warnings or immediate termination of the reservation.
• Additional fees may be charged to cover cleaning or damages.
• Future rental privileges may be suspended or terminated.
• Legal action may be taken in cases of major damage or negligence.

By reserving the Community Room, users agree to comply with all guidelines outlined above.